St. Joseph Chargers Parents Organization

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St. Joseph Chargers

By-Laws

May 3rd, 2005

   St. Joseph School  

Marion, Iowa

 

 

 

                           Article I - Organization Name

 

The name of this organization shall be St. Joseph Chargers Organization.

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                                                       Article II - Objectives

 

To provide a spirit of assistance, cooperation, communication, and unity for the betterment and benefit of the children of St. Joseph School.

 

To provide financial and human resources to offer and operate well-planned extracurricular activities and to enhance the classroom program.

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Article III - Membership and Members

 

The parents or guardians of students of St. Joseph Catholic School shall be eligible for membership in the St. Joseph Chargers Organization.

 

For the purpose of these by-laws, these people will be referred to as organization members. Organization members shall provide assistance and support to the organization in such a way to promote a creative and positive atmosphere for the parents, teachers and students of St. Joseph Catholic School.   

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 Article IV - Executive Committee

                        

The Executive Committee shall be the policy-forming body of the association, under the direction of the Board of Education.

 

The Executive Committee shall consist of the following officers: President, Vice President, Secretary and Treasurer. These officers shall be elected annually during the April Chargers meeting.

 

The terms of the officers shall start at the July Charger meeting. and must be reelected during each following April meeting in order to continue serving.

 

Role of Officers:

 

President: The President shall preside at all Chargers Organization meetings, appoint a chairperson of any special committees, call meetings when necessary, and perform duties that are essential to the effective administration of the Chargers Organization.

 

Vice President: The Vice President shall perform the duties of the President during his/her absence.

 

Treasurer: The Treasurer shall collect all dues and shall receive and disburse all monies of the Organization. The Treasurer shall keep a detailed statement of receipts and expenditures, and report these budget activities monthly to the Chargers Organization and the Board of Education liaison. In addition, the Treasurer is also responsible for all deposits relating to fund-raising and concession sales.

 

Signing of Chargers Organization checks shall only be performed by the President, Principal or Parish Priest. These 3 individuals are not allowed to write and sign the same check.

 

Secretary: The Secretary shall be responsible for taking minutes at Chargers Organization meetings, and submit these typewritten minutes to the Charger Officers, the Organization and The Board of Education liaison.

 

                          In the event an officer is unable to fulfill the duties and obligations of his/her office, the President shall declare the vacancy exists and may appoint an active member to fill the vacancy until the April officer elections.

 

                          Principal: The principal of the school shall be an advisor to the Association.

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                                  Article V - Business   

 

General meetings shall be held monthly.  Monthly meetings shall follow a standard agenda. 

 

The Chargers Organization shall abide by all Arch Diocesan financial requirements and procedures.

 

Business of the Organization may be brought to the floor by either an Organization member or Chargers officer.

 

Controversial issues must be brought to the Chargers Organization only by the officers upon their initiative, the initiative of the Board of Education or the Chairperson of a special committee.

 

No direct criticism of a school administrator, teacher, school employee, Charger officer, or an Organization member is permitted in meetings.  Any person making such criticism during a meeting will be considered out of order by the President or designee and may be asked to leave.

 

At a minimum, Roberts Rules of Order will be observed during the approval of the minutes, treasurer’s report, major spending decisions, and elections of officers, and may be used at the President’s discretion to conduct other Organization business.        

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                                                           Article VI - Elections

 

Officer elections shall be held yearly during the April Charger meeting.  The President or presiding officer shall call for nominations to be made from the floor by members. Candidates may volunteer or be nominated for elected positions.

 

Nominations shall  be  made  separately  to fill each vacancy and candidates shall be voted upon separately by secret ballot of the members. The Principal or his/her representative  shall count all ballots and announce the winners during the night of the election. The candidate receiving the largest number of ballots shall be declared elected.

 

All newly-elected officers of the Executive Committee shall officially assume the duties of their offices at the July Charger meeting, except that where vacancies have existed, those elected or appointed to fill such vacancies shall assume their duties immediately upon being elected or appointed.  Elected officers must be approved by the Board of Education.

 

                                                  Article VII - Special Committees

 

The President shall appoint the members of all standing, temporary and special committees and shall designate the chair of each.  The president shall also determine the number of members to serve on any committee, providing that the size of the committee has not otherwise been determined.

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                                                     Article VIII - Charger Fees

 

Dues shall be established annually by the Charger Organization and approved by the Board of Education.  A general activity fee is charged to each family, with additional fees charged per extra-curricular activity.  A maximum yearly fee is met when a family reaches a predetermined number of extra-curricular activities.

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   Article IX - Concessions

 

Purpose

 

The purpose of St. Joseph’s concessions shall be to provide snacks and beverages to sporting event attendees and to generate additional income for the Chargers Organization.

 

Concessions Advisory Committee

 

The purpose of the Concessions Advisory Committee is to review concession procedures, menu items, and general operating practices.  The committee shall be made up of at least one Charger officer, the current sports parent representatives and any interested Charger members.

 

This committee shall meet on an as-needed basis.

 

The committee shall make procedure, menu item, and general operating practice recommendations to the Charger Executive Committee for approval.

 

Sports parent representatives shall be responsible for obtaining concession workers for the sports season.  Parent representatives shall be responsible for ensuring that concession and gate money is handled in accordance with the concession procedures.

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Article X - Athletic Program 

 

                        This athletic program shall function within the overall structure of the Chargers Organization.

                                         

                        The Athletic Director shall be responsible for operating within the athletic budget and attend monthly Charger meetings to provide athletic program updates.

 

                        Sports parent representatives, for each sport, shall be identified by the Chargers Organization at the start of the school year. The Chargers Organization shall submit a list of sports parent representatives to the Athletic Director once identified. 

 

                       Sports parent representatives shall be responsible for the following:

  •                               Overseeing concession operations at home athletic events
  •                           Assigning score-keepers, statisticians, gate keepers, hall monitors and other workers at home athletic events
  •                              Assisting the Athletic Director with the athletic program

                   

                        An athletic program uniform coordinator, for all sports, shall be identified by the Chargers Organization at the start of the school year.                     

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                                                          Article XI - Fund-raisers

 

A fund-raiser is defined as the action that causes parents/children to act as salespersons to the public.

 

The Chargers Organization shall support no more than two fundraisers per school year unless obtaining approval from the parish council via the Board of Education.

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    Article XII - Accountabilities To The Board Of Education

                     

The Chargers Organization shall operate with the approval of the Board of Education.  

 

A representative of the Board of Education will act as a liaison between the Board and the Chargers Organization.

 

The Chargers Organization shall submit an annual budget and month financial statements to The Board of Education for approval.   

 

Any changes to the St. Joseph Catholic School Chargers Organization by-laws shall be submitted to the Board of Education for approval.

 

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  Article XIII - Amendment Of By-Laws

 

 The Executive Committee shall be charged with the responsibility

 of the consideration, proposal and presentation of any by-law changes, amendments or alterations to the Board of Education.

                                        

By-law changes will be presented to the Charger Organization for comment prior to being submitted to the Board of Education.